Assistant Manager – Talent Acquisition

Full time from office
Mankoli, Thane
Posted 4 weeks ago

Job Summary:

The Assistant Manager – Talent Acquisition is responsible for managing the entire recruitment and onboarding process, ensuring a seamless experience for new hires. This role involves issuing offer and appointment letters, managing the onboarding process, handling joining formalities, and coordinating joining announcements for both office staff and operational employees. Additionally, the role includes handling administrative tasks, coordinating team events, and ensuring all HR-related activities are completed efficiently.

Key Responsibilities:

  1. Recruitment:
  • Source applicants through online channels, such as Naukri , LinkedIn and other professional networks.
  • Create job descriptions and interview questionnaire as per competency metrics that reflect the requirements for each position.
  • Compile lists of most-suitable candidates by assessing their CVs, portfolios, and references.
  • Maintain records of all materials used for recruitment, including interview notes and related paperwork, to share with key stakeholder.
  1. Offer Letter Management:
  • Draft and issue offer letters to selected candidates.
  • Ensure that all offer details are accurate and comply with company policies.
  • Maintain a record of all issued offer letters.
  1. Appointment Letter Issuance:
  • Prepare and issue appointment letters upon acceptance of the offer.
  • Ensure that appointment letters contain all necessary information regarding the role, salary, benefits, and terms of employment.
  • New employee’s release appointment letter with in 8 days.
  1. Confirmation Process:
  • Monitor the probation period of new employees.
  • Prepare and issue confirmation letters upon successful completion of the probation period.
  • Maintain records of confirmation letters and update employee status in the HR system.
  • Confirmation Letter shared with respective employee.
  1. Onboarding Process:
  • Coordinate the onboarding process for new hires, ensuring a positive experience.
  • Arrange for necessary resources, including IT equipment, access cards, and workspace.
  • Conduct or facilitate orientation sessions to introduce new hires to company policies, culture, and processes.
  1. Joining Formalities:
  • Collect and verify all necessary documents from new hires (e.g., identification, educational certificates, previous employment records).
  • Ensure that all joining formalities are completed accurately and in a timely manner.
  • Maintain new employee file.
  • New employee document will share with payroll team by mail within 2 days of joining. ( Offer Letter and  KYC document ).
  • For birthday mail new joiner details share with Concerned Person.
  1. Joining Announcement Mail
  • To send joining announcement emails to the relevant departments, introducing new hires.
  • Ensure that announcements are sent promptly to facilitate a smooth integration of new employees into the team.
  1. Coordination with Departments:
  • Liaise with various departments to ensure smooth onboarding and integration of new hires.
  • Work closely with department heads to understand their staffing needs and requirements.
  1. Employee Records Management: **
  • Maintain and update TA employee records in the MIS database.
  • Ensure confidentiality and accuracy of all employee information.
  1. Continuous Improvement: **
  • Identify opportunities for improving the recruitment and onboarding process.
  • Implement best practices to enhance the efficiency and effectiveness of talent acquisition.

Education: Minimum Graduation

Experience: 3 – 6 yrs in relevant field

Job Category: Human Resource

Job Features

Job CategoryHuman Resource

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